Enter a value that specifies a location definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type
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Select the base location type for a record. The system will apply the accumulation of GLOA and GLA changes to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location modification 1-5)

Enter user-defined codes from UDC table 15/AR that specify changes to the base location type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area change 1-5)

Enter user-defined codes from UDC table 15/AR that defines changes to the base location type for gross leaseable location (GLA).

Program ID

The system displays one of the following values:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table during a conversion.

Updating Gross Lease Occupancy Information

This section supplies an introduction of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease inhabited location (GLOA) and gross leasable area (GLA) for all systems in a building or residential or commercial property for a specific duration. You can supply the info from the R15141 report to brokers who are looking for residential or commercial properties to lease and to property managers who can supply the information to prospective occupants.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing alternatives to identify the time period, based on the lease dates, for which the calculations apply.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA modification worths from the Area Master table (F1514).

Processing alternatives allow you to specify how the system performs the calculations, along with whether the computations need to be performed for all lease statuses and lease types. You can also run the program for particular building (organization system) category codes to determine occupancy for a group of structures (for example, the occupancy on A-rated residential or commercial properties).

You can run and keep numerous variations of the R15141 program. For example, you can run the program using location values from the very first of the month and after that run the program again utilizing location values from the end of the month. You can likewise run the R15141 program to acquire GLA and GLOA results for a specified area meaning to guarantee a more precise denominator calculation for share aspect denominator and tenant exemption guideline estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment area types defined in Area Definitions table (F15142) will be used to change the values for GLOA and GLA that are populated in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for cost involvement when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) due to the fact that these programs retrieve values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing options allow you to specify the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system utilizes to calculate gross leasable areas (GLA) and gross lease inhabited areas (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify a calculation approach from UDC table 15/OM that identifies the occupied location for an unit. Values are:

1: Select location worths since the very first day of the month.

2: Select location worths since the last day of the month.

3: Select location values as of the 15th day of the month.

4: Select a typical area for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based upon the value in the Deletion Method processing choice. The system will then re-calculate occupancy.

1: Delete only. The process will end after the system erases records from F15141.

Note. If you enter 1 in the Deletion Method processing choice, you need to still go into an estimation approach and area meaning to identify the records the systems chooses for removal.

5. Deletion Method

Specify how records are chosen for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on information choice, date variety, computation approach, and area definition worths in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the location definition to use to compute the occupied area for an unit.

The base area type is used to calculate unadjusted location values for GLOA and GLA. If you get in modification area types for GLOA and GLA, the system will apply those area amounts to the unadjusted area values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is occupied or uninhabited for the time duration from the commitment date to the lease start date. Values are:

Blank: The system is uninhabited.

1: The unit is occupied.

Lease Status

Specify which rents to choose for processing based upon the lease status